How to Write an Effective Lone Working Policy

by Jon HudsonSeptember 20, 2024

Creating a safe environment for lone workers is essential for any business. Whether you have staff working in remote locations, visiting clients off-site, or working outside regular hours, having a robust lone working policy is crucial for protecting them.

We’re excited to introduce our new whitepaper, How to Write an Effective Lone Working Policy. It’s designed to help businesses develop practical and effective policies to ensure the safety of their lone workers. In the whitepaper, we break it down into a simple, 6-step guide.

What is Lone Working?

Lone working refers to situations where an employee works on their own without direct supervision or close contact with colleagues. This can include staff working remotely, out on the road, or in isolated parts of a site. Examples might be a delivery driver on their rounds, a social worker visiting clients, or a security guard on a night shift.

In Ireland, it’s crucial that employers take steps to ensure the safety of lone workers, as they can face unique risks compared to those working in teams. Having a clear lone working policy helps keep everyone safe, no matter where or when they’re working.

Why is a Lone Worker Policy Necessary?

A lone working policy is vital for ensuring the safety and well-being of employees who work without close or direct supervision. It helps identify potential risks, puts preventive measures in place, and ensures your business complies with Irish legal requirements.

In Ireland, workplace injuries are a significant concern. In 2019, there were 9,335 non-fatal workplace injuries reported, with higher rates in sectors like construction, health and social care, and transportation. Many of these incidents involve lone workers, highlighting the need for specific safety protocols.

In 2023, there were 43 work-related fatalities across Ireland, with sectors like agriculture and construction facing particularly high risks. These figures reinforce the importance of tailored safety measures for employees working in isolation.

The Mental Health Impact of Lone Working

Lone working doesn’t just come with physical risks; it can also impact mental health. A recent survey from Mind found that 60% of workers felt that working alone had a negative effect on their mental health, often leading to feelings of isolation and increased stress. A well-developed lone working policy can address these issues by providing support systems and regular check-ins to mitigate the impact on mental well-being.

Irish Legislation Relevant to Lone Working

Irish law places a strong emphasis on the safety of all workers, including those working alone. Several key pieces of legislation guide employers in ensuring the health, safety, and welfare of employees, particularly lone workers.

Safety, Health, and Welfare at Work Act 2005

This is the cornerstone of workplace safety legislation in Ireland. It outlines the responsibilities of employers to create a safe working environment for all staff, including those working on their own. The Act requires employers to:

Conduct risk assessments to identify hazards, including those unique to lone workers.
Implement measures to reduce risks associated with working alone.
Provide information, training, and supervision to ensure lone workers can carry out their duties safely.
Maintain systems of work that are safe and without risk to health.
A lone worker policy ensures that these legal obligations are met while safeguarding the physical and mental well-being of your employees.

6-Step Guide to Writing a Lone Working Policy

With this 6-step approach, you’ll be equipped to create a policy that not only complies with Irish legislation but ensures your team feels supported and secure in their work.

Get Your Free Whitepaper

Want to get started? Download our free whitepaper today for more details on each step and actionable advice for creating a safer work environment for your lone workers.

Protect your team, reduce risks, and show your commitment to safety with a strong lone working policy in place.

Download your Free Guide

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